Everything you need to know before you start:
Virtual and Hybrid Events
Events are meetings that are held for educational, marketing, entertainment or social and business relationships. Basically, people attend Events to learn something new about a particular topic, and they also come with certain expectations - they want to meet people with similar interests with whom they can share their experiences or connect, and last but not least, they expect to have fun.
- So what are the differences between these types of events?
- What are the pros and cons?
- What can you expect and what should you prepare for?
Virtual events, conferences and workshops
As the name suggests, they are events that take place in a virtual environment, and therefore without the need for physically present participants at a specific location, as is the case with in-person events. All sessions take place online and participants interact on their computers or mobile devices.
Smarts Prague offers you a virtual 3D studio where we can create virtually any environment!
In our application, we prepare a user-friendly environment for mobile devices and laptops.
Benefits of virtual events
Reach
The biggest advantage of a virtual event is the larger number of attendees you can reach. Attendees can come from almost anywhere in the world and still have access to your event. It can be convenient for attendees to participate from their homes, offices, or just about anywhere.
Cost reducton
Send print materials (such as the agenda, brochures, flyers, venue map, etc.) that can absorb a large portion of your budget online. You also don't have to worry about other elements (food and drink, hostesses) and if you don't need a virtual studio , you don't have to deal with event space. You don't have to travel anywhere far to attend a virtual event. You will save on airfare or fuel costs. Reducing your carbon footprint is good for our environment, which is a great bonus.
Reusable content
Virtual event content can be uploaded, saved and reused, for example as a marketing tool to increase your web traffic.
Less planning
When hosting a virtual event, you don't have to worry about things like where your event will take place; there will be enough space and seats for everyone; you don't have to worry about catering or who will take care of the attendees; etc.
Experts and speakers from around the world
It makes sense that distance plays no role in virtual events. You will have speakers from all over the world and offer your attendees even more added value.
Instant evaluation
Since the event is running online, it is easier to access all the data and evaluate events in real time. You can also save the data for future analysis.
Disadvantages
Lack of personal contact
Nothing beats direct personal contact when it comes to connecting people. Attendees tend to engage much less when sitting in front of a display instead of a real person. However, there are many event software and platforms that can help you easily deal with this problem.
Hybridní
Eventy
a konference
Hybrid events combine the best of both worlds. While a virtual conference is fully online and a regular conference is fully offline, a hybrid event brings everything together. It's basically a regular event with an overlap into the virtual world.
Make your conference or workshop interactive with our app!
Organize virtual events that engage participants to the maximum. Allow participants to watch live streams or videos and interact directly through the app.
1
1. Branding / visual identity / mandatory publicity
The application will be customized according to the client's needs!
2
Program
With our app, the visitor will not get lost. Simple and intuitive switching between the program, conference rooms and speakers.
3
Multiple rooms and days
It doesn't matter if your event takes place in one room one afternoon or in six places over a whole weekend.
4
Workshops
Are you planning to hold workshops at your event? We'll set up any capacity for each one and let your attendees book the workshop directly from the app!
5
Custom program
Each attendee can create their own schedule of lectures and workshops directly in the app, and see them on one screen. Notifications will ensure you don't miss any of them.
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Watch live streams directly in the mobile app
Live video streaming directly in the app. Ability to watch the conference/workshop recording up to one year after the event. Support for all major video sharing services.
7
Integration with ticketing systems
Tickets with a unique QR code inside the app will be prepared inside the app. We will speed up registration at your event thanks to the QR reader.
8
Live feedback
Collect loads of feedback like never before and see your conference from an attendee's perspective.
- Real-time individual evaluation of lectures
- Space for comments
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Networking
The app helps users to network. With this feature, conference attendees can connect, chat with other users and easily make new work and business contacts.
10
Live questionsy
Every question matters. The app allows users to ask questions in real time and provides the opportunity to vote for the most interesting ones. Only the top-ranked questions make it to the Top 10 on the projector.
- All communication takes place in real time
- Thanks to the Up-Voting system, only the most interesting questions are visible to the speaker
- Admins can moderate questions
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Surveys
Engage your audience with polls. Ask participants for their opinion and allow them to vote using the App. Collect responses in real-time and display them live on a projector.
- Real-time statistics
- View results
- Unlimited polls